How We Work

Every engagement starts with understanding your operation. From there, we build the team structure and scope that fits where you actually are.

Start Here

Start here. Always.

Before we recommend anything, we diagnose everything. In 2–4 weeks, our team maps your current CRM and ERP data quality, identifies your highest-value AI opportunities, and delivers a prioritized 90-day roadmap.

You walk away with a clear picture of what’s working, what’s broken, and what to do about it — whether you engage Prometheus for the next step or not.

Fixed fee. Delivered in 2–4 weeks. No ongoing commitment required.

Book your audit

What you get

Data quality assessment across CRM and ERP systems
AI use case priority map (ranked by ROI and feasibility)
90-day transformation roadmap
Technology gap analysis
Team and process readiness evaluation

The Core Engagement

Your technology team. Inside your business.

The embedded retainer is the core of how Prometheus works. We assign a senior team to your business — attending your leadership meetings, learning your operation, and driving your AI, CRM, and ERP strategy from the inside.

This is not a monthly report. This is not a strategy deck. This is a team member who knows your business and shows up every week.

Monthly retainer. OpEx. No overhead, no equity, no termination package.

A full-time Chief AI Officer is a significant executive hire — salary, benefits, equity, and a long onboarding curve. The embedded retainer is a fraction of that cost with a full team, immediate expertise, and no long-term employment risk.

Start with a readiness audit

What’s included

Weekly leadership meeting attendance
Ongoing AI strategy and roadmap management
CRM and ERP optimization and oversight
Technology vendor evaluation and selection
Team AI adoption coaching
ForgeOS context layer — operational intelligence that compounds over time
Monthly progress reporting and QBR facilitation

When You Need Something Built

When the strategy points to something that needs to be built.

When our embedded work identifies a specific build opportunity — an AI agent, a workflow automation, a CRM or ERP integration, a voice intelligence system — we scope it as a separate fixed-fee project.

Build scopes are always initiated from retainer context. We don’t guess what you need. We discover it from the inside.

AI Agents & Workflow Automation

HubSpot AI Integration

Odoo ERP AI Layer

Voice Intelligence — Intelligent voice agents for inbound call handling, scheduling, and AR follow-up

Multi-Agent Systems

Managed Private AI — On-premise or Prometheus-hosted open-source LLM deployment

Fixed fee. Defined deliverables. No surprises. Every build scope is scoped specifically — contact us to discuss your project.

Tell us what you’re trying to build

Start with the audit. Then decide.

Every engagement begins with a 2–4 week AI & Data Readiness Audit. It’s how we learn your business before we commit to a direction. And it’s how you decide if Prometheus is the right team before committing to a retainer.

Book Your AI Readiness Audit